OFFICE MANAGER

We are looking for an office manager that is proactive, responsive, organized, and has excellent communication skills.

Responsibilities:

Create and maintain spreadsheets, folders, and.or databases for supporting documentation, record keeping, auditing, and verification
Review/verify invoices, code and match invoices to purchase orders
Enter invoice for payment and upload invoices into system
Prepare and process ACH payments and checks
Reconcile accounts payable/receivable transactions
Monitor AP/AR aging reports to ensure payments are up to date
Research and resolve invoice/open purchase order discrepancies and issues
Maintain electronic vendor files
Correspond with contractors and vendors and respond to inquiries
Manage credit card and bank transactions and match to receipts
Assist with month end closing (prepaid expenses, bank reconciliations, general ledger reconciliations)
Notarize documents
Track, maintain, request, and send lien waivers for projects each month.
Responds to customer accounting questions and problems

Requirements:

Proficient with computers and Microsoft Office
Quickbooks experience preferred - but willing to train the right candidate
Bachelor’s Degree in Accounting preferred, not required
1-3 years general accounting experience
Strong interpersonal, verbal, and written communication
Excellent organizational skills and the ability to prioritize and complete simultaneous projects